I. Assigning SMA Part Number.

All purchased parts with a dollar value greater than one thousand dollars ($1,000) require an SMA Part Number for serial number tracking and to comply with SAO Regulations.

• In order to assign an SMA Part Number to a purchased part use the SMA Part Specification to determine the appropriate part number.
• To ensure that a part number does NOT already exist use the SMA Part Number Search. You may search by part number or part description.
• To obtain the part number follow the SMA specification for accessing the Graphic User Interface (GUI). If you do NOT have an account contact Pat Mailhot.
  NOTE: Be sure to include the manufacturers name and the manufacturers part/model number.

• Each part should include a manufacturers data sheet(s). A photo copy of the data sheet(s) is acceptable.
• Do NOT use a high-lighter to denote part specific ordering information. Please draw double (||) lines along information specific to the part ordered.
• Use the SMA Document Cover Sheet form to submit the associated data sheet(s).
• Submit the data-sheet(s) along with the SMA Document Cover Sheet to MailStop 78 for processing.

III. Including SMA Part Number to purchasing requisition.

The assigned SMA Part Number, the manufacturing Part Number and the manufacturer should be included on the requisition form. This information should be placed in the "DESCRIPTION" section for each line "ITEM" of the requisition form.

1st line:/*SMA_NUMBER /* MANUFACTURING_NO /* MANUFACTURER/*
2nd line:Special Instructions /*
3rd line:All other information.

For example,

1st line:/*11100050000 /* ZFSC-2-2 /* MINI-CIRCUITS /*
2nd line:Please ship according to MIL-STD.

NOTE:

If NO manufacturer is declared,
use the following format:

1st line:/*11705550000 /* NA /* NA /*


Therefore, the defaults for the 1st line in the description field should read as follows:

1st line:/*/* NA /* NA /*